Shipping Policy

Last updated: 27 April 2026

This Shipping Policy ("Policy") describes the freight, Incoterms, documentation, and pre-despatch screening that apply to defence-grade consignments shipped by Motley Exim Co. ("MECo", "we", "us") from our works at B-70/56, D.S.I.D.C. Sheds, Lawrence Road, New Delhi 110035, India to Indian and foreign destinations. It is read together with our Export Compliance notice, Terms of Service, and Refund & Return Policy.

1. Scope

This Policy applies to all goods despatched by MECo against an accepted purchase order, master supply agreement, or framework contract. It applies to domestic Indian deliveries (intra-State and inter-State), to direct export consignments, and to deemed-export supplies into Special Economic Zones. It does not displace any specific shipping clause agreed in writing in the contract; the contract prevails.

2. Default Incoterm — FCA Delhi (Incoterms 2020)

Unless otherwise agreed in writing, our default Incoterm is FCA (Free Carrier) at MECo's works, B-70/56, Lawrence Road, New Delhi 110035, India per Incoterms 2020 published by the International Chamber of Commerce. Under FCA Delhi:

• MECo packs the goods, completes export-clearance formalities at the buyer's request and cost where applicable, and hands the goods over to the carrier nominated by the buyer at our works (or at a named place at the airport / dry port if so agreed).
• Risk transfers to the buyer once the goods are loaded on the buyer's nominated carrier or otherwise placed at the buyer's disposal at the named place, per Incoterms 2020 FCA A2.
• Main-carriage freight, marine / air insurance from origin to destination, and import-clearance formalities are arranged by the buyer and are at the buyer's cost.
• The Bill of Lading or Air Waybill is issued in the name of the carrier nominated by the buyer; on request and against confirmation of receipt of the goods on board, the carrier issues an "on-board" notation in line with FCA A6 (b) of Incoterms 2020.

3. Alternative Incoterms Available on Request

Incoterm 2020	Typical use	Notes
EXW Delhi	Buyer's preferred forwarder collects ex-works	Buyer arranges export clearance; we provide documents only
FCA Delhi (default)	Buyer-nominated carrier; export clearance by us at buyer's cost	Recommended default for sea / air export
FCA Delhi airport / FCA Mundra / Nhava Sheva	Hand-over at port of export	Available; pre-carriage cost from works to port quoted separately
CPT / CIP destination	Carriage paid by us to a named destination	Insurance under CIP is to Institute Cargo Clauses (A) by default
CIF / CFR (sea only)	Sea consignments where buyer prefers MECo to arrange main-carriage	Used selectively for defence-grade cargo where MECo's contracted forwarder is preferable
DAP / DPU at named place	Delivery at place / unloaded at place	Subject to availability of MECo-approved last-mile forwarders in the destination
DDP	Not normally offered	Available only on a case-by-case basis and never into sanctioned-adjacent jurisdictions

The applicable Incoterm and the named place for that consignment are stated on the quotation, the Order Acceptance, and the commercial invoice. The Incoterm is fixed per consignment; subsequent unilateral variation by the buyer is not accepted without a written addendum signed by MECo.

4. Packing, Marking, and Documentation

• Packing follows industry standard for defence-grade textile, paint, and fire-suppression cargo. Long-haul export packing is in seaworthy export cartons or wooden cases with ISPM-15 stamped pallets where wood is used.
• Marking includes consignee, port of discharge, package number, gross / net weight, dimensions, and the prescribed handling pictograms. We do not mark "ARMS", "AMMUNITION", "RESTRICTED", "MILITARY", or end-user identifiers on outer packaging.
• Documentation set for export typically comprises: Commercial Invoice, Packing List, Bill of Lading / Air Waybill, Certificate of Origin, Shipping Bill, SCOMET licence (where applicable), End-Use Certificate (signed by the buyer), test certificates / PDI report, and the LUT-export endorsement on the commercial invoice. For domestic supply: Tax Invoice, e-Way Bill (where threshold crossed), Lorry Receipt, Test certificate / PDI report.

5. Sanctions and Restricted-Destination Policy

MECo will not ship, and reserves the right to halt mid-process any shipment, where:

• The destination jurisdiction, or any party in the consignment chain (buyer, end-user, freight forwarder, intermediate consignee, on-water transhipment), is the subject of a UN Security Council, OFAC, EU, India, or UK sanction.
• The destination is, or includes, a restricted territory currently subject to comprehensive sanctions (including, as at the date of this Policy: Cuba, Iran, North Korea, Syria, Crimea, the so-called Donetsk and Luhansk People's Republics, and Belarus for sanctions-listed end-uses).
• The end-user has, at any point, declined to provide an End-Use Certificate, declined post-shipment End-Use Verification, or has been red-flagged in our sanctions / denied-party screening.
• The DGFT has not issued, has suspended, or has revoked the SCOMET licence required for the consignment.
• The Indian government has issued a notification, order, or advisory restricting export to the destination, end-user, or end-use.
• The buyer has not paid the agreed advance / progress payment by the agreed date.
• MECo's compliance officer has, in good faith, formed the view that the consignment poses an unacceptable diversion or end-use risk.

We do not offer DDP into sanctioned-adjacent jurisdictions and we do not facilitate transhipment routes designed to obscure the ultimate destination or end-user.

6. Freight Forwarder and Carrier Selection

Where the buyer nominates the freight forwarder (typical under FCA / EXW), we expect the nominee to be:

• a licensed Customs House Agent or equivalent in India and the destination jurisdiction;
• experienced in defence-grade consignments and in handling SCOMET-licensed exports where applicable;
• willing to comply with our reasonable security, marking, and route requirements; and
• not subject to denial-of-shipment under any of the criteria in Section 5.

Where MECo arranges main-carriage (under CPT / CIP / CFR / CIF / DAP / DPU), we use forwarders and carriers from our approved panel, selected on the basis of cargo-security record, defence-cargo experience, sanctions-compliance maturity, and rate competitiveness. The route, carrier, and any transhipment ports are stated on the Bill of Lading or Air Waybill issued for the consignment.

7. Insurance

• FCA / EXW — buyer arranges insurance from origin (or from FCA hand-over point, as the case may be) to destination.
• CPT / DAP / DPU — insurance is at buyer's option; if the buyer requests MECo to arrange insurance under these Incoterms, MECo procures cover at buyer's cost on Institute Cargo Clauses (A) or equivalent.
• CIP / CIF — MECo procures insurance to the destination point on Institute Cargo Clauses (A) for at least 110% of the invoice value, naming the buyer (or buyer's bank, where required by the credit instrument) as the loss payee.
• Storage at any intermediate warehouse beyond the agreed transit time is at the buyer's risk and cost.

8. Lead Times and Delivery Windows

Manufacturing lead time is stated on each quotation and ranges typically from 3 weeks for stock-configured items to 14–18 weeks for bespoke multi-spectral systems and large-volume orders. Lead time runs from the later of (a) order acceptance, (b) receipt of agreed advance, and (c) receipt of artwork / configuration sign-off, where these are required.

Despatch follows PDI acceptance. Where the consignment requires a SCOMET licence, despatch follows licence grant and clearance of the licence conditions; SCOMET licensing typically adds 6–10 weeks. Carriage time from FCA hand-over to destination depends on the buyer's nominated mode and route and is outside MECo's control once the goods leave our works.

9. Delays and Force Majeure

MECo is not liable for delay caused by:

• port congestion, carrier scheduling, weather, strikes, or other freight-side disruption;
• customs hold, scanning hold, or post-shipment investigation by Indian or foreign customs;
• licensing-side events (DGFT delay, IMWG queries, end-user-side EUC delay, foreign-side import-licence delay);
• sanctions-related events (newly-imposed sanction, revocation of carrier permit, port denial);
• any other event meeting the force-majeure description in our Terms of Service, including government action, war, blockade, and pandemic.

Where a delay arises, we communicate promptly through the buyer's project / procurement contact and, if commercially feasible, propose a revised despatch date, an alternative carrier, or a partial despatch.

10. Title and Risk

Title in the goods passes to the buyer on the later of (a) full payment of the contract price and (b) acceptance of the goods at PDI or, where PDI is waived, on despatch from MECo's works. Risk passes per the Incoterms agreed for the consignment (per Section 2 / 3 above). Where title and risk pass at different times under the contract, the goods are at the buyer's risk while remaining MECo's property until full payment, and the buyer must insure them and not encumber them.

11. Post-Shipment End-Use Verification

For SCOMET-licensed exports, MECo and the buyer cooperate with any post-shipment End-Use Verification ("EUV") request issued by the DGFT or by the Inter-Ministerial Working Group. The buyer agrees, in the End-Use Certificate, to accept and facilitate EUV at the deployment location and to provide evidence of the goods' end-use disposition on reasonable request.

12. Updates to this Policy

We may update this Policy from time to time. The updated Policy applies prospectively to consignments despatched after the update date stated at the top of this page. Consignments under earlier accepted orders continue to be governed by the version of this Policy in force on the date of order acceptance.

13. Contact

Shipping queries should be addressed to info@motleyexim.com with the subject line "Shipping enquiry" and the relevant PO or contract reference.

Escalation: Grievance Officer Tejasvi Shedha (Business Development Executive) — evolve@motleyexim.com — full process at /grievance-officer/.

Statutory and trade-rule references: Foreign Trade (Development & Regulation) Act, 1992; ITC(HS) Schedule 2 Appendix 3 (SCOMET); Customs Act, 1962; Foreign Exchange Management Act, 1999; ICC Incoterms® 2020 (FCA, EXW, CPT, CIP, CFR, CIF, DAP, DPU, DDP); Carriage of Goods by Sea Act, 1925 / Multimodal Transportation of Goods Act, 1993, as applicable. This page is informational and does not constitute legal advice.